Coinciding with the introduction of Automation, Asana published its Anatomy of Work Index, an annual in-depth study exploring the ways we’re spending time in our modern workplace. Across 10,000 survey respondents in Australia, Germany, Japan, New Zealand, the U.K., and the U.S, the Anatomy of Work Index found that 83 percent of employees say their team isn’t living up to their efficiency potential by not having the right processes in place. As a result, global workers are spending more than 10 percent of their time on pure duplication of effort - equaling over 200 hours annually.
“Globally, knowledge workers are spending more time coordinating in email, spreadsheets, and meetings than on the actual job they’ve been hired to do. In fact, 60 percent of their time is being wasted on ‘work about work’, leaving only 27 percent for their skill-based job and 13 percent for strategic thinking.
As illustrated by our survey findings, we believe that the most productive and happiest teams have clarity on who is doing what by when. Earlier this year we launched Workload, empowering teams to be more agile when planning, monitoring and managing their efforts. Now with Automation, we’re introducing the ability to automate your routine tasks so you can spend more energy on your craft and leave the repetitive busywork to Asana.”
Alex Hood, Head of Product, Asana
Introducing Asana Automation
Asana Automation enables individuals, teams and ultimately organizations to achieve new levels of efficiency and productivity with the introduction of a custom Rules builder, Vision, and Voice mobile features and smarter project templates.
As part of the launch, Asana is debuting Rules to automate the manual steps associated with work intake, task routing, and agile workflows. Powered by an intuitive custom builder, Rules, such as automatically routing new tasks and giving the right team members visibility at the right time, can be created in mere seconds. Through leveraging curated presets or a simple fill-in-the-blank editor, Rules ensures workflows are tailored to the way your team works best.
In beta testing, Asana teams using the Rules builder saved over 400 steps per week. With more than 70 unique custom-built and preset Rule combinations at launch and more coming soon, Rules delivers ease-of-use with the ability to move work forward faster.
Asana Voice and Vision Feature
With Asana’s leading mobile app for iPhone, Automation now goes with you to ensure that wherever the work is happening, Asana is there. Asana Voice allows an individual to capture and transcribe an audio voice memo directly into an Asana task. Users can simply create a task and select the microphone icon to begin recording. Their recording is then automatically transcribed in the task title and description, as well as attached to the task as an audio file, all from the convenience of their smartphone.
Using Asana Vision with OCR (optical character recognition) and Proofing, teams can capture an iPhone image in real-time, such as a brainstorming diagram on a whiteboard, and automatically assign the appropriate subtasks in Asana based on the image text.
Smart Project Templates
Automation up levels projects planning by integrating smart capabilities into Asana’s extensive templates library. Now when using a template, such as an event plan or campaign launch, a complete work back schedule can be instantly layered on. When a conflict arises between task deadlines, Asana will automatically correct, enabling teams to spend less time setting up projects and workflows, and more time getting work done.
“Removing barriers to work is essential for adoption,” according to IDC Research Director of Social and Collaboration, Wayne Kurtzman. “The smarter Project Templates added to Asana enables easier access to processes and procedures, and removes a barrier to the flow of work.”
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